Program Support Assistant - Mental Health Outpatient Clinics

About this job

This position is assigned to the Mental Health Outpatient Clinics Program. The incumbent acts as Program Support Assistant under the supervision of the Mental Health Operations Manager, providing administrative, programmatic, and management support and leadership. As the Mental Health Outpatient Clinics program is rapidly expanding, the incumbent will provide administrative and management support to outpatient clinic team members as well.

Duties

The Program Support Assistant is responsible for administrative and program assistance in the areas of day to day operations and program planning/evaluation for the Mental Health Outpatient Clinics Program. Must have general knowledge of the mission and functions of the program and understand how it relates to the overall medical center's mission. This includes creating reports and/or spreadsheets related to mental health metrics, including but not limited to utilization of measurement-based care and SAIL metrics. Maintains administrative files pertaining to the program. This individual must possess clinical and administrative expertise, as they will act as a liaison between Mental Health Outpatient and Mental Health Service. As such, this individual will assist with ensuring policies and other program-related documents (e.g., memoranda of understanding, standard operating procedures, service agreements) are maintained and updated on a routine basis. The PSA will run daily reports identifying outstanding alerts and actions required needing resolution. Responsible for assisting with coordination of training, requiring collaboration with all other VA facilities in VISN 16. Through database management, s/he ensures all staff maintain the certifications needed on an annual basis to practice in the outpatient environment. The PSA assists with this task through the creation of spreadsheets and other tools to facilitate seamless training and competency maintenance. The PSA provides advisory and technical assistance in screening, processing, and coordinating services to Veterans, beneficiaries, family members, and outside interested parties presenting themselves at the reception area of Mental Health Outpatient Clinic Program. Coordinates patient scheduling activities to ensure a smooth flow of the daily services. This includes ensuring providers' schedules maintain open access availability throughout the day, coupled with scheduled appointments, as well as resolving problems that arise from late appointments, emergencies, or walk-ins that could delay scheduled patients being seen in a timely manner. Also, the incumbent is responsible for gathering information from the Veteran and coordinating with outpatient providers to integrate the information gathered into the medical record. The PSA receives incoming telephone calls, determines identity of caller, nature of call and appropriate distribution of the call; answers inquiries from other employees/or the general public seeking information relative to medical and administrative matters and screens representatives from various companies. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday through Friday; 8:00AM-4:30PM, Subject to change by supervisor to meet facility needs. Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant - Mental Health Outpatient Clinics/PD076050Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/20/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade 05, in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Must be familiar with the mission, organization and programs of the Department of Veterans Affairs, the Medical Center, Mental Health Service, the Mental Health Outpatient Clinic program, and related community agencies. Must be able to communicate effectively, both orally and in writing, with all employees. Must have experience in working with those with Mental Health concerns. Must have data gathering skills to in order to enter this information into a database. Must have knowledge of medical terminology, grammar, spelling, punctuation, and required formats to prepare correspondence and reports. Knowledge of the medical records, evaluation forms, filing, and distribution systems. Skill and knowledge in computer operations including word processing, database programs and other software (i.e. Word, Vista). Must be able to compile and summarize information and data, identify inaccuracies or anomalies in the information, and make written recommendations to resolve discrepancies based on interpretation of applicable regulations and procedures. Must be able to gather, interpret and analyze information in order to arrive at a logical conclusion. Must be able to plan, organize and implement assigned tasks under strict deadlines and multiple changing priorities. Must have the ability to interpret and apply written instructions, guidelines, policy memorandums, etc. This includes the ability to gather, organize and compile factual material. Must have knowledge of medical administration procedures for securing patient records, admission policy, collecting information in support of Social Security and VA claims, etc For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. WORK ENVIRONMENT: The position will encounter individuals who have a range of mental health concerns. May encounter individuals with medically emergent conditions including those with contagious diseases. Normal features of this environment include being surrounded by patients, physicians, psychologist(s), social workers, nurses, students, and other administrative staff members. At the same time, he/ she must maintain composure while carrying out the duties and responsibilities assigned. Will have frequent contact with Veterans in various stages of a wide variety of mental illnesses and will be required to exhibit an extraordinary level of compassion in the handling and care of these patients.

Education

There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Requirements

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work is mostly sedentary but also demands some driving, standing, walking, bending and lifting of approximately 35 pounds. During emergency situations may undertake tasks requiring higher levels of physical exertion. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.

Evaluations

Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following Competencies for this position: Accountability Attention to Detail Computer Skills Customer Service Data Management Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Oral Communication Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Technical Competence Your experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

How to apply

All applicants are encouraged to apply online. To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 11/20/2026 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/13113496. 1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire. 2. Click Submit My Answers to submit your application package. Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience Use concise, results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder Additional guidance on this new requirement and resume building tools can be found at: https://help.usajobs.gov/faq/application/documents/resume/page-limit https://www.opm.gov/policy-data-oversight/hiring-information/merit-hiring-plan-resources/applicant-guidance-on-the-two-page-resume-limit/ The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define "who we are," our culture, and how we care for Veterans, their families and other beneficiaries. The Values are Integrity, Commitment, Advocacy, Respect and Excellence ("I CARE"). As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities and leadership positions at your fingertips.

Applications are handled only on the official announcement. This page is a readable copy of the public announcement data — the official version controls if anything differs.

Required documents

Documents Accepted: Cover Letter DD-214/ Statement of Service Disability Letter (Schedule A) Disability Letter (VA) License Other (1) Resume Separation Notice (RIF) SF-15 SF-50/ Notification of Personnel Action Transcript Documents Required: Resume Please review the above list(s) to ensure you have included all necessary documents required for your application. Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted. Resume Requirement: Your resume must include the following information: Job title, description of duties, beginning and ending date (month/year) of employment, and average hours worked per week.Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted. Veterans' Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position. Applications are accepted online. Applying online will allow you to review and track the status of your application.

What to expect next

After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center. To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete. Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.

Other information

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Frequently asked questions

More jobs at Veterans Health Administration

• Locksmith

  🏛 Veterans Health Administration📍 Atlanta, Georgia💰 $34–$40 per hourPosted Nov 14, 20269 days left
  Announcement CBTB-12988245-26-BR · closes Nov 23, 2026 · Official announcement on USAJobs ↗

• Peer Specialist - Women's Clinic

  🏛 Veterans Health Administration📍 Multiple Locations💰 $45,409–$80,243 per yearPosted Nov 14, 202693 days left
  Announcement CBTA-13116651-27-CW · closes Feb 15, 2027 · Official announcement on USAJobs ↗

• Accountant

  🏛 Veterans Health Administration📍 Iowa City, Iowa💰 $74,678–$97,087 per yearPosted Nov 14, 202610 days left
  Announcement CBSY-13116608-27-KG · closes Nov 24, 2026 · Official announcement on USAJobs ↗

• Supervisory Health System Specialist (Access Operations Director)

  🏛 Veterans Health Administration📍 Location Negotiable After Selection💰 $125,776–$163,514 per yearPosted Nov 13, 20265 days left
  Announcement CCUY-13115975-27-KM · closes Nov 19, 2026 · Official announcement on USAJobs ↗

• Supervisory Management & Program Analyst

  🏛 Veterans Health Administration📍 Anywhere in the U.S. (remote job)💰 $125,776–$197,200 per yearPosted Nov 13, 20264 days left
  Announcement CBZY-13117302-27-SG · closes Nov 18, 2026 · Official announcement on USAJobs ↗

All Veterans Health Administration jobs →

More Miscellaneous Clerk And Assistant jobs

• Unit Administrative Technician

  🏛 U.S. Army Reserve Command📍 Denver, Colorado💰 $56,262–$73,142 per yearPosted Nov 14, 202625 days left
  Announcement SDDE-27-13117251-MP-R · closes Dec 9, 2026 · Official announcement on USAJobs ↗

• Unit Administrative Technician

  🏛 U.S. Army Reserve Command📍 Las Vegas, Nevada💰 $51,542–$67,006 per yearPosted Nov 14, 202624 days left
  Announcement SDDE-27-13116904-MP-R1 · closes Dec 8, 2026 · Official announcement on USAJobs ↗

• Unit Administrative Technician

  🏛 U.S. Army Reserve Command📍 Fort Gordon, Georgia💰 $50,460–$65,599 per yearPosted Nov 14, 202625 days left
  Announcement SDDE-27-13116496-MP-R · closes Dec 9, 2026 · Official announcement on USAJobs ↗

• Unit Program Coordinator

  🏛 Military Treatment Facilities under DHA📍 Moody AFB, Georgia💰 $45,409–$59,031 per yearPosted Nov 14, 20264 days left
  Announcement HSJW-27-13116258-DHA · closes Nov 18, 2026 · Official announcement on USAJobs ↗

• Aviation Safety Assistant (Office Automation)

  🏛 Federal Aviation Administration📍 Multiple Locations💰 $38,791–$56,039 per yearPosted Nov 14, 202620 days left
  Announcement 400-AFX-27-3386081-101370 · closes Dec 4, 2026 · Official announcement on USAJobs ↗

All Miscellaneous Clerk And Assistant jobs →